Main Menu Expand the Main Menu by pressing the down arrow on a highlighted item. Select Main by pressing the side arrows. Press the Enter key on an item to activate it. Check Deposit Reports Accounts Exit | | | | |________ End Program & Options | | | |_________________ Pay to Data & Lists | | |_________________________ Checkbook Registers | |_________________________________ Make or Edit Deposits |_______________________________________ Write A Check Checks Write a Check Create a check entry in the checkbook. Print checks or enter hand written checks to the checkbook. Edit a Check Edit a check located by number or record. Locate the item by viewing the checkbook record log found under reports. Debit Checkbook Debit subtracts amounts like a service charge from the bank balance to adjust the checkbook before balancing. Balance Statement Mark checks as returned and balance the checkbook. Deposits Enter a Deposit or Credit Deposits are properly added to the checkbook using this option. Credits or Deposits are marked by using the right and left arrow keys on the highlighted words DEPOSIT or CREDIT. Edit a Deposit or Credit Adjust the date to locate using the plus and minus keys. Press the Enter key on the desired date. Transfer from Budget Accounts Shift money withheld back to the main account. Reports The Checkbook Register View a listing by date. Single Check Detail View View a single check by number. View by Account or Flag View the checkbook by a single account. View Deposit & Budget View the deposits and amounts withheld. Expense Totals The grand total of each expense account. Deposit Totals The grand total by deposit account. Checkbook Records A checkbook record listing. See Manual. Printer Status Turn the report printing on or off. Accounts Accounts Payable -A database of businesses you write checks to. View expense codes -A listing of the expense account titles. View flag accounts -A listing of the account flags. View income codes -A listing of codes used for depositing money. Print payable guide -A printout of the payable database. Print expense codes -A printout of the income and expense codes. Exit Exit program End this session. Startup values Enter or edit starting check number & balance. Checkbook info. Account information Change password Password security Backup data Automatic backup of files to a floppy. Set colors Pick a color file from a menu. ( Color Monitor ) Check Number + - * / Advance the check number by pressing the Plus or Minus keys. The plus key will advance the number by one. The minus key will subtract the number by one. Special keys ... ( * Sets number to zero.) ( / Reset.) Be careful not to use the same check number on more than one check. The Cash Control does not search to see if a number has already been used. This option is used when checks are entered out of order. The number should be checked each time a check is entered to insure accurate entry. Date Advance the date by pressing the Plus or Minus keys. The Plus key will advance the date by one day. The Minus key will subtract a day. Please notice the option line where date entry is required. / * - + > / Set date to beginning of year. * Set date back one month. - Set date back one day. + Set date forward one day. > Set date forward one month. Pay To Enter an Account Code to retrieve Pay To vendor from database. Enter F6 to select from an established list in the database. Press the Enter key without input to enter a name and address. Press F5 to save the input as a data item. Use the Up arrow to start at the top of the Pay To box. Pay To Lines __________________ Enter the name or business on line 1. __________________ Enter the Address __________________ Enter additional Address __________________ Enter the City __________________ Enter the State and Zip Code. Press Enter after each line. F5 to Save > Press F5 after the last line to save the contents to a data record number. Amount Enter the amount of the check. Do not use commas or dollar signs in the entry. Example $10,000.00 should be entered as 10000.00 This rule is true for any number entry in Cash Control. Account Code For a check written on a single account, enter the code or press F6 for a list of codes. For a check with split accounts press the enter key with no entry to enter splits later. Use the F6 key to view and select from a list of accounts. Invoice Enter an invoice number on this line. The number may contain letters and numbers. The invoice number is printed on the check if a number is given. A null entry will omit the invoice identification on the check. Flag Press F6 on the flag field to view and select from a list of flag accounts. Enter a flag directly by typing the letter on the flag line. ( Example .. Flag A ) A flag is used to sort checks with multiple account numbers to a single group. ( Example ) Two checks written to a hotel. Both are expensed to an account for travel. One may go to a flag for Chicago and the other to a flag for Denver. Memo Enter a memo on the field provided. View a memo using the single check lookup. Memo ________________________________________________ Any notes or details about the check. Splits Split a check up to six times with different accounts. ( Example ) Amount of check 72.50 Act1 __1 Account Title_____ Amount __10.00 Act2 __2 Account Title_____ Amount __12.50 Act3 __20 Account Title_____ Amount __50.00 Use F6 to view accounts from a list. F Keys F5 Write another check after this one. Continue. F10 This is the last check to enter. Exit to menu. F2 Abort the entry. Exit without saving the last check. F3 Reenter the last check from the top. Make any changes. F7 F8 Printer A function key must be pressed to continue. Account Amount Split account checks divide the amount of the check over several expense accounts. The amounts of the split should add up to the gross check amount. An error message will result if they do not add up correctly. ( Example ) Amount of check 72.50 Act1 __1 Account Title_____ Amount __10.00 Act2 __2 Account Title_____ Amount __12.50 Act3 __20 Account Title_____ Amount __50.00 Set Amount The Account Payables member may be a fixed amount each month such as a house payment made to the bank. Because it is always the same, the amount may be entered here as a reminder when writing a check. The dollar amount is not imported directly to the check amount line. The dollar amount displayed in the Pay To Box must be reentered by the user as the check is written. Deposit Use the Left & Right arrow keys to select between Deposit and Credit. Press Enter on the highlighted choice. Use the Plus & Minus keys to roll the Date. Press Enter on the correct Date. Enter the full amount of the deposit on the Amount line. Deposit Account Enter the Deposit account number and press the Enter key. Press F6 to view and select from a list of accounts. There is no split accounts in the Deposit portion of the program. Budget Account While making a Deposit... Enter dollar amounts to be subtracted from the gross Deposit Amount and set aside in the Budget account for later bill payment. Cash is set aside to pay bills later. The Net Deposit will is adjusted automatically. Transferring the money back ... Use the Transfer Budget Accounts option under Deposits to put the money back in the main account. Enter the amount to subtract from each account. Act. 1 Act. 2 Act. 3 Act.4 ______ ______ ______ ______ Edit Check Select a check already written. Locate the check by the check number or the record number. View the Record Listing under the Reports menu to find the record or check number. The record number selection is invoked by pressing the Enter key on the check number line. Use the record number to edit a check written with a duplicate check number. Print Check Press the letter ( P ) to toggle the check printing ON or OFF. The printer may also be turned on at the F Key menu after a check entry. Press F7 or F8 to change printer. Press F5 or F10 to complete the check and the printer will function if it was turned on using the function keys. Check Printing Load the printer with checks and note the beginning number. Be sure the next number to be printed is correct. Start Up The checkbook balance and starting check number can be changed in the Install program. A change in the beginning balance will be recalculated in the checkbook. A change made to the starting check number will only affect to first check written. The check numbers do not change when the number is edited. The checkbook size is set in the Install program. If the size is changed the data in the check will be destroyed. Do not reinstall to change the size unless you wish to start a new checkbook. The Percentage full indicates the size of the Main data file. The program will reset the size at around 90% full. Check Info. This information is used to identify the account. The information is also printed on reports by turning on the ( Print Header ) option in the Printer Status. Normally these are not changed for an account after the initial install. The edit option allows the change of any error found after the checkbook is started. Backup Data The backup feature will make safety copies of all the data files for this program. Enter the Destination drive ( Such as B ) and any existing directory. No directory entered will result in the data going to the root directory of the destination disk. This program will not create a sub-directory. Please use the Backup feature after each check writing session. The Backup option must be able to copy all data files to a single disk. Please view section 7.8 in the manual. Option Box To enter new checks press the letter ( Y ) to advance to the check entry screen. Turn the printer on for printing checks by pressing the letter ( P ). Notice the box will indicate the change as the letter is pressed. Press the letter ( N ) to exit the Option Box. A letter must be pressed to continue. Please note the next check number to be entered as correct. Look up Check Enter a check number to locate or enter the record number as found in the Record register under Reports. Quickly view a check and the detailed information on the check. If changes are necessary select the Edit Check option under the Checks menu. View Code Enter an account code to view or press F6 to select a code from a list. Press Enter on the code line with no entry to advance the cursor to the Flag line. Enter an account flag or press F6 to select a code from a list of flags. The checks listed will be of the account flag or code given. The total dollar amount is of the account selected. Budget Report The budget report will list all the Deposits to the checkbook and the amounts withheld for budget accounts. The report details the dates of each budget entry and amount. The final totals represent the total now in the account. Use the Plus & Minus keys to set the beginning report date. Printer Press the letter ( P ) to turn the printer On or Off. Reports generated with the Reports menu will go to the printer. Note: A warning box displays if the printer is turned on. Press the ( + ) plus key to include a Header on the report. Press the key while the box is on screen. Payable Keys _______ Enter a code number to edit. F5 / New Item Press F5 to create a new member. F10 / Exit Exit to main menu. F6 / View Press F6 to view a list of members. Use the arrow keys to move the cursor while editing the database. Press Escape to abort the entry. * End *