@@C0P01 If this tutorial was in the form of a manual, this section would also be first, but would be labeled : "For those who don't want to read the manual" There are a few important steps to be taken before you begin using the Job Scheduling System. Of course, Step One should be to choose item 8 from the previous menu, the Full Tutorial. It will give you a complete understanding of the entire system. Short of that . . . @@C0P02 You might want to jot some of this down... There are three tables of information into which you may want to begin entering data. They are the Comment, Assign and Task tables. To enter information into any of these tables, select 'System Maintenance' from the main menu, and then, from the new menu, select the appropriate setup function. @@C0P03 Setting up these tables at this time isn't absolutely essential. You may wait and set them up after you learn a little more about the system. For more information on these 'setups', select the System Maintenance Tutorial. It will only take a few minutes. One of the most important keys on your keyboard is the 'F1' key, otherwise known as the 'HELP' key. Go ahead, press it right now, and see what happens. @@C0P04 Another important step for you is to read the Keyboard Tutorial. It'll tell what the special keys on the keyboard are used for in the Job Scheduling System. If you get frustrated, go through the rest of the tutorial. The 30 minutes or so is worth it in the long run. @@C0P05 ^ @@C1P01 Let's break the functions of your keyboard into the following : a. The Function Keys - 'F1' through 'F10'. b. The Cursor Movement Keys - up arrow, left arrow, etc. c. The Special Keys - Esc, Tab, Back Space, Ins, Del, etc. d. The rest of the keys - alphabetics, numbers, etc. Each of these groups will be covered separately on the following pages. @@C1P02 But first, some terminology .... The CURSOR is the little flashing line on your screen. When you press a character, the letter 'A' for instance, the 'A' will appear on your screen exactly where the cursor is flashing, and then the cursor will move to the next position on the screen. When you see a reference to '', this means Carriage Return. It refers to the Return or Enter key. @@C1P03 One more important item ... THE ARROW KEYS WILL NOT WORK WHEN THE NUM LOCK IS ACTIVATED . . . . The Num Lock key modifies the use of the group of keys known as the 'numeric key pad'. When Num Lock is active, only numbers are recognized; the arrows, HOME, END, PGUP, and PGDN will be ignored. @@C1P04 One of the most important keys on your keyboard, at least initially, is the 'F1' key, otherwise known as the 'HELP' key. You may press it anytime you don't quite understand what the computer wants you to do, and a more detailed explanation will appear in the help window. You can try it right now if you wish. The rest of the function keys will be explained as needed. @@C1P05 While entering groups of data, you will enter one piece of data, press the Return or Enter key (indicated by from now on...), and then enter another field of information. Let's assume there are four fields of data grouped together : a date, a name, a description, and an amount of money. First you would enter the date, press , then enter the name, press , and so on. If you are entering information in the description field and happen to notice an error in the name you entered, pressing the UP arrow key will return you to the beginning of the name field. @@C1P06 Pressing the RIGHT and LEFT arrow keys will move the cursor to the right and left WITHIN THE FIELD. You may not leave the field with the RIGHT and LEFT arrow keys. While in the current field, you may change any character simply by typing over it. The DOWN arrow key will exit the current field and enter the next field. If you press the DOWN arrow key while in the last field, the cursor will go to the beginning of the very first field in the group (the date field in our example). @@C1P07 The HOME key will move the cursor to the very first field of the group no matter which field you are currently editing. A short recap ... UP ARROW : backup one field. DOWN ARROW : go forward one field. LEFT ARROW : move left one character. RIGHT ARROW : move right one character. HOME : go to the first field. @@C1P08 Pressing the ESCape key will usually abort what you're doing. It's like saying 'forget it'. For instance, while making changes to an existing job, pressing ESCape will clear the screen and ask you for another job to change. The changes to the previous job will not be processed. While editing a group of fields, as in our example, pressing the 'End' key will exit the entire group, just as though you had filled in all the fields completely. This is very useful when changing information in one field within a group, and effectively tells the computer to 'assume' you pressed through all the fields. @@C1P09 While editing any field, the DELete key will remove the character pointed at by the cursor and fill in the removed character with any characters to the right. Also, while editing any field, the BACKSPACE key will remove the character to the left of the cursor and fill in the removed character with any characters to the right. The PGUP, PGDN and TAB keys have no special effect unless indicated so, as with this tutorial. At the bottom of the screen you are told the PGUP key will present the previous page. || ||===========|| \/ @@C1P10 Another recap ... ESC (Escape) : aborts current changes. END : saves current changes. DEL (Delete) : deletes the character under the cursor. BACKSPACE : deletes the last character typed. @@C1P11 Now, money fields are a little different. Not too much though. A money field consists of two parts ... the dollars and the cents. When entering a money field, the cursor will be directly to the left of the decimal point. As you enter the dollars, you will notice the numbers move to the left, as on a calculator. To 'backup', you must use the BACKSPACE key. When you have completed entering the dollars, press either the period (.) or the DELete key. This will move you to the cents portion of the field. You may return to the dollars side of the decimal by pressing the '.' or DELete key again. @@C1P12 The hours fields work just like the money fields, in that there is a decimal involved. Instead of dollars and cents, though, we work with hours and fractions of hours. The period (.) and DELete keys work the same way. @@C1P13 If you have an occasion to enter a negative field, you must enter the minus sign IN FRONT of the number. -123.45 is correct while 123.45- is not... @@C1P14 The INSert key is used while editing fields other than money fields. It is a 'toggle' between inserting text or replacing text. The initial default is 'replace' text, wherein, a character typed on top of another character simply replaces that character with the one typed. When the INSert key is pressed, you toggle to the insert mode. Now when you type a key, the character appears on your screen and any trailing characters are pushed to the right and can be pushed out of the field and lost. Pressing the INSert key again will toggle back to 'replace' mode. @@C1P15 The last recap : UP ARROW : backup one field in group. DOWN ARROW : go forward one field in group. LEFT ARROW : move left one character. RIGHT ARROW : move right one character. HOME : go to first field of group. ESC (Escape) : aborts current changes. END : saves current changes. BACKSPACE : deletes the last character typed. INS (Insert) : toggle between insert and replace mode. DEL (Delete) : deletes the character under the cursor or switches from dollars to cents. @@C1P16 While entering information there is one exception to pressing the key. When you see a flashing entry field that looks like <_> it means that only one character is required, and it is NOT necessary to press the key. This method is used when asking for a Yes or No answer or when only a single digit or single character is to be entered. You will also be shown what entries are acceptable. @@C1P17 ^ @@C2P01 There are four choices within the Jobs Maintenance menu : Add New Job Change a Job Delete a Job Void a Job @@C2P02 When you have received a new job from a client, you will make some decisions such as who will be responsible for the work, how much it should cost (or how many hours it should take), when it should be completed, etc. Selecting Add New Job from the Jobs Maintenance menu, you will be presented with a screen where you may enter the information about this new job. The screen looks similar to ... @@C2P03 Job Number : 01034 Assigned to : ________ Department : __ Client Id. : ______ Client Name : ________________________ Job Descr. : ________________________ Date In : ______ Date Due : ______ Budgeted : ____.__ Date Out : ______ Scheduled : ____.__ Comments : ____________________________ Variance : ____.__ Status is In Process @@C2P04 The Job Number is the key to the control of the jobs. When you first install the system, the computer begins with job number '1'. As you Add new jobs, the computer automatically assigns the next sequential number to the job, and you will see it on all reports. The 'Assigned to' field should contain the name or initials of the individual working on the project. Most of the reports group the printed information by the 'Assigned to' name. It is very important to be consistent when entering this field. Spelling a name once as 'Sandy' and then another time as "SANDY' would possibly bring about undesired results. @@C2P05 But there's a little help for you. On the System Maintenance menu, there is a choice to help you organize the names for better consistency. We'll learn how to do that later. For now, think about entering a person's name the same way each time you enter it. The Department is a 2 character field used to establish depart- mental control. The 'Client Id.' is used to reference a master file of your clients. It's a shorthand key to the 'Client Name'. More about this in the Client Maintenance tutorial. @@C2P06 The 'Job Description' shouldn't need much explaining. Examples are 'New Letterhead' or 'Full Page Color Ad'. All dates entered are in the MM/DD/YY format. You won't be able to enter an invalid date, but you may enter no date, or blank out a previously entered date with the use of the delete and right arrow keys. 'Date In' is the date you received the job. 'Date Due' is the date you 'expect' it to be completed. 'Date Out' is the date it was actually completed. @@C2P07 The maximum size for the amount fields is '999999.99'. This can be either hours or dollars, your choice, but you should be consistent. The 'Budgeted' field is filled in with the amount of hours or dollars you expect the job to take. The 'Scheduled' field will automatically be filled in as you enter information in the Job Work Schedule. The 'Variance' indicates the difference between 'Budgeted' and 'Scheduled'. @@C2P08 The 'Comments' field may contain any information you wish to enter. Some examples might be 'In Pasteup', 'In Review', 'On the back burner', etc. Again, some help in this area is available and is explained in the System Maintenance tutorial. The 'Status is' information is NOT an entry field. It will be automatically displayed by the computer as follows : Pending : when the Date In is sometime in the future. In Process : when the job has not been completed or voided. Complete : when Date Out has a valid date. Void : when you have Voided the job. @@C2P09 When all of the fields have been entered, you will be asked if you wish to create a Work Schedule. The Work Schedule will let you enter all the steps and target dates for getting the job done. You may print the Work Schedule if you wish. It contains much of the information just entered, and is generally given to the person responsible for getting the job done. It should follow the job throughout its course. The Work Schedule is used to keep track of all the steps involved in completing the job. Space is provided for you to check off each of the steps as they are completed. @@C2P10 Changing a job is so very similar to Adding a job, not much explanation is necessary. The only difference is, you need to enter the original Job Number the computer assigned. You'll find it on every report the system prints. When all changes are complete, you will again be asked if you wish to change the Work Schedule. @@C2P11 You have two choices when deciding to Delete jobs : One is to enter a date. This might be done subsequent to a month end recap of all current jobs. If you do enter a date, all completed jobs with a Date Out equal to or prior to this date and all Voided jobs will be removed from the system ... FOREVER ! The other choice is to press in answer to the 'enter a date' choice and you will be asked for a job number to delete. The screen will show you that job and ask you if it's the proper one to delete. If you answer Yes, it's gone... @@C2P12 Why delete jobs ? You just don't want them appearing on the reports anymore; To conserve disk space. The amount of disk space utilized by each job is about 200 characters. When you create a work schedule, another 75 or so characters are used for each line item. Each client in the Client File uses 174 characters. If you're using floppies instead of a hard disk, you could maintain about 300 clients and roughly 700 jobs. @@C2P13 Voiding a job simply means it is no longer 'In Process' and was never really completed. Perhaps it was cancelled by the client or by you for some reason, but you still want the reports to indicate it was there at one time. Voided jobs will only appear on the Completed Jobs Report. @@C2P14 To Void a job, you must enter the job number, and the computer will show you the information for that job and ask you to verify that it's the correct one. Once verified, the Job Status will be changed to 'Void'. Voided jobs may be deleted in the Delete a Job section. All voided jobs will be deleted when you enter a date for deletion, or you may delete them individually. This completes the tutorial on Jobs Maintenance. @@C2P15 ^ @@C3P01 There are four choices on the Client Maintenance menu : Client Maintenance Print Clients Listing Print Client Labels Create Client DIF File @@C3P02 Client Maintenance provides a data entry screen for you to enter new clients, change existing clients and delete clients you no longer wish to maintain. The input screen is similar to ... @@C3P03 Client Id. : ______ Client Name : ________________________ Client Address 1 : ________________________ Client Address 2 : ________________________ Client City : ________________________ Client State : ___ Zip : __________ Client Telephone : (___) ___-____ Client Contact : ____________________ @@C3P04 The 'Client Id.' is a shorthand identification for the client. You might use 'SMITH' for a client named 'Smith Supply Co.' or 'NINERS' for a client named 'Forty Niners Club'. Up to six characters may be used, and the system forces all characters to be capitals. If you had more than one client named Smith, they could be 'SMITH' for the first, 'SMITHJ' for the another (John Smith), 'SMITH2' for a third, etc. Think about how you'd file it... When you enter the Client Id. field on the Job Maintenance screens, the Client Name field will show the name from the file. @@C3P05 The Print Client Listing Report will print all of your clients names and addresses on 8 1/2 x 11 inch paper. The Print Client Labels will print mailing labels. The system expects the labels to be 3 1/2 x 15/16 inches, the most popular size available. They are printed 'one up', meaning one on top of the other. You will be asked if you wish to print a 'line-up' label. If you answer 'Y'es, one label only will be printed to allow you to make sure the labels are correctly aligned in the printer. Make any adjustments necessary, then try again, if you wish. Labels begin printing when you answer 'N'o to the 'line-up' question. @@C3P06 Create Client DIF File is a little tricky, but valuable if you are a user of word processing programs that accept a file of names and addresses to merge with letters. Effectively, what it does, is create a file of the information in the client master file, which may be read by other programs such as WordStar, Lotus, dBASE, WordPerfect and many others. This menu selection will present a screen indicating all the fields contained in the client master file. You may select which fields you want included in the new output file and in which order you would like them. @@C3P07 There are nine possible fields from which to select. To NOT include a field in the output file, simply press when the cursor is next to that field on the screen. Entering '1' next to a field will cause that field to be output first, '2' will be the second field, etc. For instance, to select the Client Name, Client Address 1, Client Address 2, City, State and Zip Code, in that order, the screen would look like ... @@C3P08 Client Id. : _ <=======| Client Name : 1 | Client Address 1 : 2 | zero may be Client Address 2 : 3 |====---- used here if Client City : 4 | you wish. Client State : 5 | Client Zip : 6 | Client Telephone : _ <=======| Client Contact : _ <=======| @@C3P09 The cursor will remain in the field selection process until you press 'End' (or 'Esc' to 'forget it' of course). When you press 'End' you will be asked for a file name to call the output file. You may use any file name you wish, within the guidelines of your operating system. You may preface the file name with a disk drive letter (A:filename.ext) and you may also include a sub-directory path, if you like. \LETTERS\CLIENTS\CLIENT.DAT would create a file called 'CLIENT.DAT' in the 'CLIENT' sub- directory, which is found in the 'LETTERS' sub-directory. @@C3P10 This file, once created, is now available to be read and processed by the previously mentioned programs. Technically, each field written to the output file is surrounded by double quotes ("client name") and each field is separated by a comma. The last field for a given client has no comma, but is followed by a carriage-return, line-feed sequence. @@C3P11 ^ @@C4P01 There are nine choices on the Print Reports menu : Print Output Toggle Completed by Assign In Process Report Job Worksheet(s) All of the Above All by Job Number Completed by Client Past/Future Due Jobs Weekly Schedules @@C4P02 The Print Output Toggle allows you to select the 'destination' of the report among the screen, the printer or a disk DIF file. The default is to the screen. That is, if you never select this menu choice, your reports will always appear on your screen. When you want them to appear on the printer, you must choose this menu selection and press until the printer is selected, then press the END key. Now any reports you produce will all be sent to the printer. The disk DIF file selection will send the report information to a disk file for another program to read and manipulate. Such programs are spread-sheets, data base programs, word processors and the like. @@C4P03 When in disk DIF file mode, you will be required to enter a file name for the disk file. You may use any file name you wish, within the guidelines of your operating system. You may preface the file name with a disk drive letter (A:filename.ext) and you may also include a sub-directory path, if you like. \FRAMWORK\JOBCMPL.TXT would create a file called 'JOBCMPL.TXT' in the 'FRAMWORK' sub- directory. This file, once created, is now available to be read and processed by any of the previously mentioned programs. @@C4P04 Technically, each field written to the output file is surrounded by double quotes and each field is separated by a comma. The last field for a given record has no comma, but is followed by a carriage-return, line-feed sequence. Trailing blanks and leading zeroes are stripped from the fields before writing to the disk file : 'RDB ' becomes "RDB" '00008.50' becomes "8.50" If a date has not been entered (for instance, a job has not been billed yet) the field is written out with one space. The field sequence and maximum field widths within the records written to the disk file is as follows : @@C4P05 Field Sequence Field Name Maximum Width 1 Job Number 5 2 Department 2 3 Client Id. 6 4 Client Name 24 5 Job Description 24 6 Assigned To 10 7 Date In (MM/DD/YY) 8 8 Date Due (MM/DD/YY) 8 9 Date Out (MM/DD/YY) 8 10 Last Activity (MM/DD/YY) 8 11 Budget Amount (99999.99) 8 12 Actual Amount (99999.99) 8 13 Job Status 1 14 Comments 30 @@C4P06 For the weekly schedule disk DIF file, the records are: Field Sequence Field Name Maximum Width 1 Assigned To 10 2 Target Date (MM/DD/YY) 8 3 Job Number 5 4 Client Name 24 5 Task Description 24 6 Budgeted Amount (999.99) 6 @@C4P07 The Completed Jobs by Assign Report prints all completed jobs. It shows the job number, department, client name, job description, to whom the job was assigned, the date in and date out, the budgeted, scheduled and variance amounts. The information printed is sorted by the 'assigned to' field, the 'date in' field, the department, and the job number. Amount totals are printed each time the 'assigned to' field changes and a grand total at the end of the report. @@C4P08 When requesting the Completed by Assign, you are asked for a beginning date, and if you enter one, you will be asked for an ending date for the report. Completed jobs with a 'date out' between these two entered dates will be printed. If you choose not to enter a date, all completed jobs will be printed, regardless of the 'date out'. All Voided jobs in the system are also printed on the Completed Jobs Report. These are indicated by the '**VOID**' printed in place of the 'date out'. Budget, scheduled and variance amounts will show on the report, but will not be included in the totals. @@C4P09 The In Process Report is similar to the Completed by Assign, but of course, only the jobs whose status is 'in process' are printed. All information is the same, the sequence of the report is identical, and the totals are printed in the same manner. @@C4P10 The In Process Job Worksheet is a little different. It shows the job number, department, client name, job description, budget and scheduled amounts, date in, date due and comments. You will be asked to enter an 'assigned to' name. If you enter one, only the jobs for that name will be printed. Otherwise... The worksheet is printed in the same sequence as the previous two, but as the 'assigned to' field changes, the computer prints the totals for that name and then begins printing the next name on a separate page. There are no grand totals printed on the last page. @@C4P11 Choosing All of the Above is similar to choosing Completed Jobs, In Process, and Worksheet. You will be asked for beginning and ending dates for the Completed Jobs report, but you will not be asked for an 'assigned to' entry for the Worksheet. All the above reports will then be printed one after the other. Makes it easy to do month end processing this way. @@C4P12 All by Job Number prints only the job number, department, client name, job description, assigned to and date in. It is sorted only by the job number. Kind of like a 'file dump' of all jobs known to the system. @@C4P13 The Completed Jobs by Client report displays the same information as the Completed Jobs by Assign report, except the report is sorted by Client Name and Date Out. Sub totals are printed as the client name changes. The Past Due Jobs report shows all jobs which are not yet complete and the date due is prior to today or prior to a date you enter. The information is presented in date due sequence. A good informational report. @@C4P14 Weekly Schedules will print, by individual, a list of all the jobs they are working on and the steps within those jobs for which they are responsible. There are a couple of choices you have to make when selecting this menu choice. First, whose schedule do you want to print. Pressing will print everyone's schedule. Second, the time period to print. If you press for the next two questions, the schedules will show the tasks with dates beginning today and continue for the next seven days. You may enter a beginning date and a time period if you wish. Third, if printing more than one day, do you want sub-totals as the day changes. If printing the report on the printer, do you want it single or double spaced. Double spacing is the default. @@C4P15 A little bit about printers ... There are so many printers on the market today, we can't hope to ever be able to address them all with their graphic modes and widths and special characters and fonts ... and we could go on for hours ... @@C4P16 Here's what the system expects : If your printer prints 'Near Letter Quality' (NLQ), some future printing logic will use the control codes to tell the printer to make some of the documents look better. @@C4P17 Now a bit about the width of the reports. Both Completed Jobs Reports, the In Process Report and the In Process Worksheet print 132 characters. If your printer can print in squeezed or condensed mode, then these reports will fit very nicely on 8 1/2 x 11 inch paper. If not able to condense or squeeze, then they will have to print on 11 x 14 inch paper. Usually the 'real' letter quality printers using wheels or thimbles fall into this category. The Job Work Schedule, Pre-Billing Worksheet and Weekly Schedules all print on 8 1/2 x 11 inch paper. @@C4P18 When the computer is ready to print any of the reports on the Print Reports menu, it will ask you if the printer is ready. The paper size requirement is a part of this question. This question takes care of two things for you; a reminder to turn on the printer and a reminder of the size of the paper needed for this print session. When you answer the question Yes, printing will begin. If you answer No, printing will be aborted. This is sometimes referred to as a 'bailout'. @@C4P19 Once printing has begun, the screen will display : Press any key to stop printing. If, during the printing of the report(s), you press any key on the keyboard, you will see a new message : STOP PRINTING REPORT (Y/N) ? <_> @@C4P20 If you answer Yes to this question, the printing of the report will be aborted and, printed as a last line will be : * * * REPORT DISCONTINUED BY OPERATOR PRIOR TO COMPLETION * * * This message is printed whenever you abort printing so no one thinks they have a complete report. @@C4P21 ^ @@C5P01 Several choices are available on the System Maintenance menu : Data Backup Company Setup Printer Setup Comment Setup Assign Setup Task Setup Author Author @@C5P02 Backing up your data is one of the most important functions of your computer processing day. Please make this choice often. The Job Scheduling System monitors the number of changes you have made to the data files. When you have completed your work with the system and exit from the main menu, a check is made of the number of changes since your last backup. If several changes have been made, you will be asked to make a backup. You may decline, but think of it as a warning. @@C5P03 During the installation process, you were asked to decide how many 'volumes' you would like to maintain. The system recommended five. The reason for using five is one for each day (Monday through Friday). Regardless of how many you chose, you should have formatted one diskette for each volume. @@C5P04 When formatting diskettes for the backup procedure, there can be no other files on the diskette. The format command should be "FORMAT A:", not "FORMAT A:/S". The "/S" tells the computer to include the system files on the diskette. That's a no-no. It takes up too much room and we don't need the system files on the diskette. The first diskette should be labeled : JOB SCHEDULING SYSTEM BACKUP VOLUME 1.1 @@C5P05 The computer keeps track of the volume number of the last backup. Each time you backup your data, the computer will ask for the next sequential volume. As your files grow, there may be a requirement for more than one diskette to hold all the data. The "1.1" on the label refers to the first diskette of Volume 1. The second diskette for this volume should indicate VOLUME 1.2, the third VOLUME 1.3, etc. The backup procedure consists of copying your data files to the pre-formatted floppy diskette. The date and time of the backup is also written to the diskette. @@C5P06 If you have a requirement to restore the data, follow these procedures: If your old data files are not available, you must first re-install the JOB SCHEDULING SYSTEM. Then simply insert the first diskette within a volume into the floppy drive and type in SCHEDRST and press . The restore program will load into memory and tell you the date and time this volume was backed up, and ask you for confirmation : RESTORE THIS VOLUME (Y/N) ? <_> @@C5P07 If you answer 'N'o, the program will exit and you may then insert another volume. If you answer 'Y'es, you will be asked for the drive on which to restore the data. Then the data will be restored and you'll be back in business. There are two reasons why you might want to restore your data from the backup diskettes. The most obvious reason is that your original data has been erased or corrupted in some way as to make it un-useable. @@C5P08 The second reason is you want to change the address of the data drive. When originally installing the Job Scheduling System, you chose the data drive address. The original choice may have been a floppy and now you have installed a hard disk. This is the only way to change the data drive address. A few other notes on backup. Don't keep the backup volumes near the computer. If you have a robbery, the theft may include the computer, the printer, and everything at hand, including your data. Keep the original Master Diskette and the Volumes of backup in a locked file cabinet. It may be less convenient, but you'll be happier one day. @@C5P09 Company Setup is provided to allow you to provide the name, address and phone number of your company to make personalized information reports in the Print Reports sub-system. @@C5P10 Printer Setup is used to tell the system about your computer's printer so we can make 'nicer' personalized information reports. Some printer manufacturers provide an IBM chip in their printer which makes it compatible with the printer sold by IBM. Our printer setup choices distinguish between these printer with the name 'IBM' next to the printer model number. For example: Choice # 11 is an Okidata without the "IBM" chip. Choice # 12 is the same Okidata with the "IBM" chip. If you are unsure whether your printer contains the IBM chip or not, choose the non-IBM mode. If the reports will not print properly, return to 'Printer Setup' and use the 'IBM' choice. @@C5P11 Comment Setup will present you with a table of nine different comments to be entered on the Add and Change Jobs data entry screens. It works like this : Enter a digit from 1 to 9. The cursor will go to the comment referenced by that number. Enter a comment which you will use often; "In Pasteup", "In Review", "Needs Invoice", etc. Let's assume you use '1' for "In Pasteup" and '2' for "In Review". @@C5P12 Later, when you come to the 'comments' field while entering data on the Add Jobs or Change Jobs screen, instead of typing the phrase "In Pasteup", simply enter the digit '1' and press . The computer will recognize the first character is a digit and will pull the phrase "In Pasteup" from the comments table and insert it in the comments field for you. This also means you couldn't enter a comment such as "1 for the money" or "2 for the show" because the computer would assume you mean comment table entry '1' or '2'. @@C5P13 Similarly, the Assign Setup will provide you with a table of assign names, but 26 of them - one for each letter of the alphabet. It would be easiest to use the letter associated with the particular individuals or function name : 'B' for Bob, 'M' for Media, 'S' for Sandy, 'V' for Val, etc. The names entered in this table don't have to be associated with the letter, but it helps to remember which is which. As above, 'B' might stand for Bob to help you remember it, but entered into the table might be "R. Jones". A little more formal for presentation on reports. The department you enter will show up on all viewing screens and reports. @@C5P14 Task Setup is similar to the Assign Setup as far as the method of entering the data and the subsequent use of the tables. Task Setup is for common tasks that individuals perform like Design or Layout. @@C5P15 In all cases, Comment field, Assign field and Task field, if you can't remember who the players are or on what side of the net they play on, simply enter a question mark (?), press , and a special window will open up showing you whichever table is appropriate. For instance, while in the Assign field, and entering a letter to use from the table, the rest of the field must be blank. Why? If the field already has "Sandy" in it, and you entered "B" on top of the 'S', you could be changing it to "Bandy". Enter the "B", then simply blank out the rest of the field. Entering "B" and then "!" without clearing the field works too. @@C5P16 Author Author will display the name and address of the creator of the package. Notice that, if there's anything you would like changed, we're more than happy to discuss it with you. @@C5P17 ^ @@INST1 For a hard disk system, the programs and data are generally stored on drive 'C'. Some machines also have drives 'D' through 'F'. For a floppy only system, the programs are generally on drive 'A' and the files of data are stored on drive 'B'. Please enter the letter (A thru F) of the drive to be used for data : or press 'Esc' if you wish to quit. @@INST2 As you know, most importantly, you must back up your data often. The Job Scheduling System monitors the amount of changes you have been making to the data files and, if you don't back up often enough, the system will let you know. The data backup procedure is built in to the Job Scheduling System. It is recommended that you keep five separate 'volumes' of backup diskettes, one for each day of the week. An entry of 2 through 9 is acceptable. Perhaps you have other means of backing up your data, such as a tape streamer. If so, you can bypass the built in procedures by answering '0' (zero) to the next question. How many 'volumes' of backup would you like to maintain ? @@INST3 For a floppy only system, the programs are generally on drive 'A' and the files of data are stored on drive 'B'. Backups are accomplished by reading from the data drive and writing to the drive where the programs normally reside. For a hard disk system, the data is usually backed up on drive 'A'. Perhaps your computer has other floppy drives. Please enter the letter (A thru F) of the drive to be used for backing up the data : @@INST4 You will need to format x diskettes. These diskettes will be used for backup. They should be labeled "JOB SCHEDULING SYSTEM BACKUP" "Volume 1.1", "Volume 2.1", etc. The number on the left of the decimal is the actual volume number, and the number on the right of the decimal indicates the first in the set. As your files grow in size, eventually you may need more than one diskette for a backup. Subsequent diskettes would be labeled "Volume 1.2", "Volume 1.3", etc. The system will ask you for these diskettes as needed. @@INST5 The demonstration of the JOB SCHEDULING SYSTEM is now complete. We certainly hope you enjoyed seeing the advantages you will experience using the product. There is no other on the market today that even comes close to what you've seen, especially when you consider the price. We have found that with proper use, the system will pay for itself in about 60 days. It's time you call and order the JOB SCHEDULING SYSTEM now. As we've said in our ads, "If you wait, time won't be the only thing you'll be losing." Signature Solutions, Inc. 1-800-327-6111 In Cal. 408-378-8177 @